Create Shipments
1. From the Navigation Menu, click Order Management.
2. Click Shipment and then Create Shipment from the expanded menu.
3. Enter the Order Number and click Search.
4. The Create Shipment screen displays. This form has header and line sections – most of the data is from the order.
NOTE: Choosing a Carrier Company is mandatory.
5. Once your data is filled in, send the shipment to BAE Systems by clicking the Send Shipment button. You can also save the shipment as a draft. See the Create Draft Shipments section below.
A confirmation message displays at the top of the page. The shipment number is a link that redirects to the Shipment Details page.
Create Draft Shipments
To hold a Shipment as a draft version, when you are on the create form, click on Save Draft (instead of Create Shipment). You cannot print a draft version or create labels from a draft. Also, all required data fields must be populated before you can save a draft (you can edit the data later). Also, a shipment or stocking unit saved as a draft cannot be found if the Search, rather than Draft Search, is used.
Locate and Publish Draft Shipments
1. From the Navigation Menu, click Order Management.
2. Click Draft Search under Shipment on the expanded menu.
3. Enter search criteria to locate the draft, and click Search.
NOTE: The search uses Auto-Complete when search criteria is entered. After search criteria is entered, press the Enter key so your search criteria displays in a blue box below the entry field, and click the Search button.
4. Select the checkbox for the draft you would like to submit. Click the Send Shipment button.
Add Attachments
1. Locate the paperclip icon in the header or line level of an ASN.
2. In the pop-up window, you can choose to Add or Update an existing file.
3. When the ASN transitions to a Shipped state, the files are sent to the buyer.
Print Label
1. Go to the Navigation Menu and click Order Management.
2. On the expanded menu, find the Shipments section and click Search.
3. Enter search criteria and click Search.
NOTE: The search uses Auto-Complete when search criteria is entered. After search criteria is entered, press the Enter key so your search criteria displays in a blue box below the entry field, and click the Search button.
4. Open the Shipment Details page.
5. Click the Print Labels button in the top right corner of the page.
6. The system generates a PDF Shipment Label.
Print Labels for Multiple ASNs
1. Go to the Navigation Menu and click Order Management.
2. On the expanded menu, find the Shipments section and click Print Labels.
3. Enter search criteria and click Search.
4. From the Shipment List page, select the ASNs that need labels and click the Print Labels button.
The system creates a PDF with labels for all of the selected ASNs.