This page reviews the Standard Operating Procedures for Assertion of “US Person” and “Non-US Affiliation” statuses. *Please note, this is only applicable to LMP2P suppliers*
During an in-person proofing appointment, the applicant will attest to their status as a US Person and to their affiliation outside of the US.
If applicable, this function allows you to submit a signed and notarized declaration of your “US Person” status to organizations that you’re transacting with through Exostar. No action is required unless specifically requested by such organizations.
Form can be downloaded within MAG Application.
Process
During an in-person proofing appointment, the applicant will attest to their status as a US Person and to their affiliation outside of the US. Customers and consumers of this information will base user access decisions on these attestations from the user.
Exostar Trusted Roles, responsible for providing final authorization for the issuance of certificates are prompted and required to assert US Person and Non-US Affiliation statuses during the system approval. The following outlines that policy. Questions on this procedure or policy should be directed to the Exostar Security office and Security Services program members prior to approval.
Form Information
On the form you will find a description of what constitutes as a “US Person” and a “Non-US Affiliation”.
US Person
“US Person” is a qualification of an individual, defined by ITAR regulations, that indicates an individual’s lawful permanent residence in the US. To assert a “US Person” value for the US Person status during system approval, you must (any other combinations shall result in a “Non US Person” selection during approval):
- Verify that the user entered the “United States” or an abbreviation thereof into one of the Citizenship boxes OR
- The user checked the “Yes” box next to the “I am a lawful permanent resident of the United States (i.e., a Green Card holder)” question.
Non-US Affiliation
“Non-US Affiliation” defines a user as being affiliated outside of the United States. That affiliation is defined by either having a citizenship outside (or in addition to) the US or being employed by a company that is incorporated outside of the us. To assert that a user has a Non-US Affiliation, a “Non-US Affiliation” selection during system approval, you must verify one of the following is true:
- The user has indicated that they have a citizenship outside of the US (including a dual citizenship), which is based on their responses in the “I am a citizen of the following country or countries” entry boxes, OR
- That their employer is incorporated outside of the US, which is based on their “No” selection next to the “My primary employer is incorporated inside the United States” question.
Please note, the form can be downloaded within MAG Application.
Steps to Complete Form
1. This process takes place after you have activated your OTP credential without proofing.
2. Next you will log into the MAG portal.
3. From your MAG Dashboard, select the My Account tab.
4. Next you will see the information form displayed as an attachment labeled “us_att.PNG“.
5. Click the form to download and fill it out.
NOTE: The form is generated using the user’s account details for the Exostar ref, user_id and name fields.