What is the Onboarding Module?
OBM focuses on providing the ability to manage vetting and certification of prospective and existing Suppliers. It contains built-in data collection processes and workflows, automated features, and services that allow users to continuously review and make future decisions on supplier relationships.
IMPORTANT! You MUST use a PC and Google Chrome to access the Onboarding Module application.
Collect Once – Share Many
Collect Once – Share Many. Suppliers must often complete the same forms for different buyers. Exostar now offers the ability to complete forms ONCE and share it with as many buyers as which the suppliers are associated. For example, if as a supplier completes the NIST 171 form for Buyer 1, and a few months later, Buyer 2 sends a request for the form, Exostar will automatically provide the supplier with the previously completed form to submit to Buyer 2 (given explicit permission). If the supplier needs to edit the form before submission, Exostar will automatically update the previous form to Buyer 1, ensuring all answers remain consistent, and the supplier’s company remains complaint.
Roles and Responsibilities
The Onboarding Module is separated into Buyer Organizations and Supplier Organizations. Each organization type provide different roles and responsibilities.
Supplier Organization Roles
OBM provides Supplier Administrator, Supplier Approver, and Supplier User roles. It is important to note, MAG Organization Administrators and MAG Onboarding Module Application Administrators are automatically given the Supplier Administrator role within the Onboarding Module application, however, the Supplier Approver role must be assigned.
– Edit, Re-assign and Submit the form
– View the Form Details page
– Download, upload, View PDF for completed forms in the Form Details Page
– Respond to communication initiated by the supplier administrator
– Assign Supplier Users and Supplier Approvers to forms
– Communicate to all Supplier Users in the organization