This article provides information for suppliers that utilize the Onboarding Module application, including role definitions and links to supplier-specific processes. Please see the Onboarding Module Supplier Guide for additional information.
IMPORTANT! You MUST use a PC and Google Chrome to access the Onboarding Module application.
Collect Once – Share Many. Suppliers must often complete the same forms for different buyers. Exostar now offers the ability to complete forms ONCE and share it with as many buyers as which the suppliers are associated. For example, if as a supplier completes the NIST 171 form for Buyer 1, and a few months later, Buyer 2 sends a request for the form, Exostar will automatically provide the supplier with the previously completed form to submit to Buyer 2 (given explicit permission). If the supplier needs to edit the form before submission, Exostar will automatically update the previous form to Buyer 1, ensuring all answers remain consistent, and the supplier’s company remains complaint.
Roles
OBM provides Supplier Administrator, Supplier Approver, and Supplier User roles. Please see the table below for more information.
NOTE: MAG Organization Administrators and MAG Onboarding Module Application Administrators are given the Supplier Administrator role within the Onboarding Module application.
| Role Name | Permissions/Responsibilities |
|---|---|
| Supplier User | – View form requests assigned to self in Pending Forms, Pending Approval Forms, Completed Forms, and Cancelled Forms – Edit, Re-assign and Submit the form – View the Form Details page – Download, upload, View PDF for completed forms in the Form Details Page – Initiates communication to the Supplier Administrators |
| Supplier Administrator | Can execute everything a Supplier User can, in addition to the following: – Assign roles to users – Assign Supplier Users and Supplier Approvers to forms – Respond to communication initiated by Supplier Users |
| Supplier Approver | – Access the Pending Approval forms tab and Accept or Deny only forms assigned to self, with a comment |
Supplier Processes
Please select from the links below to learn more about supplier-specific processes in the Onboarding Module:
Supplier Dashboard: This article provides dashboard top header and tab navigation, as well as information on the Communication and My Organization widgets.
Communication: This article provides instructions to manage the Communication widget on the Supplier Dashboard.
User Management: This article provides user management instructions.
Assign Approvers: This article provides instructions on assigning approvers to forms.
Form Details: This article provides assignment history and form download instructions.
Form Renewal: This article provides instructions on form renewal.
Form Grouping: This article provides information and instructions are utilizing the Form Grouping process.