IMPORTANT! You are able to update/change any fields that were editable during the shipment creation process. Once you make desired changes, you can then resend the shipment to Boeing.
Direct Procurement Process
- Direct shipments are created by Suppliers for shipments directly to Boeing locations (where the Ship-To MPID is Boeing’s MPID).
- However, shipments received at Boeing’s receiving locations do not send a receipt document to SCMP; hence, the received shipment lines cannot be moved to the Receipt Complete state.
- These shipment lines remain in the Sent state, displaying as if they are open to be received.
- To alleviate this concern, direct shipments that satisfy any of the following conditions automatically move to the Archived state:
- All direct-shipped shipment lines in the Sent state, and with an Estimated Arrival Date older than 60 days compared to the current date (today).
- All shipments in Receipt Complete state, and with Last Modified Date (i.e. date when shipment was directly or indirectly modified) older than 60 days compared to current date (today).
- All shipments in Cancelled state, with Last Modified Date (i.e. date when the shipment was directly or indirectly modified) older than 60 days compared to the current date (today).
- Auto transition occurs once a week; every Saturday at 03:30 UTC.
States
| Shipment Status | Boeing | Consuming Partner | Providing Partner |
|---|---|---|---|
| Sent | Visible | Visible | Send Shipment button |
| Receipt Complete | Visible | Create Receipt button | Visible |
| Archived | Visible | Visible | Visible |
| Cancelled | Visible | Visible | Cancel Shipment button |
Create
IMPORTANT! You are able to update/change any fields that were editable during the shipment creation process. Once you make desired changes, you can then resend the shipment to Boeing.
- Suppliers can create shipments via the user interface only for order lines in the state of Processing, Accepted, or Acknowledged with Exceptions.
- B2B or EDI/Flat File Suppliers cannot create a shipment for an order line that is in the Completed, Rejected, or Cancelled state.
- The Partner can use the same shipment to ship material for one or more orders and/or one or more order lines.
- All line items within a shipment are required to have the same Ship To Site and identical address information.
- PO lines with different Ship-To Address on a single PO require separate shipments.
- Fully received shipment line items are moved to Receipt Complete state upon Receipt creation.
- In the Shipment Creation workflow, the list of purchase orders is sorted based on the earliest to the latest Requested Delivery Date by default.
- The Schedule Date shown is pulled from the discrete/blanket PO, not from the planning schedule.
- Select the PO based on the earliest on-dock delivery date.
Create Header
- Actual Ship Date and Estimated Arrival Date are pre-filled to the current date and can be changed by the Providing Partner.
- Shipping Days is available for the supplier to specify.
- Estimated Arrival Date = Actual Ship Date + Shipping Days.
- Estimated Arrival Date and Shipping Days can be changed independently; however, when one is changed, the other is automatically adjusted according to the formula above.
- The Estimated Arrival Date cannot be earlier than the current date when the shipment is being created or updated.
- Bill of Lading/Packing Slip Number is a mandatory field.
- To improve payment, Boeing requests you enter the Packing Slip Number, not the Bill of Lading number.
- Bill of Lading or Airway Bill should be entered in the Tracking Number field.
- Total Packages is a mandatory field that must be 1 or greater.
- This field determines how many labels to print.
- For example, set Total Packages = 2 and create the shipment. Click the Print button and view the “Boeing 2-up Shipping Label”.
- Carrier Company is a mandatory field.
- Use the drop down list to select a carrier. For shipments to be picked up by Boeing, use Boeing Licensed Transportation.
- Purpose is also a drop down list that defaults to Original, but can be changed.
Header Abbreviations
| Shipment Method: | |
| Consignee is responsible for the payment of the cash on delivery… | An indication that the consignee is responsible for the payment of the cash on delivery service charge. |
| Consignor is responsible for the payment of the cash on delivery… | An indication that the consignor is responsible for the payment of the cash on delivery service charge. |
| Buyer’s private carriage picks up the goods as a return load to… | Buyer’s private carriage picks up the goods as a return load to the buyer’s facility. |
| The freight is collect but has been paid by the shipper and will… | The freight is collect but has been paid by the shipper and will be credited to that party. |
| Consignor is responsible for the payment of the insurance costs… | An indication that the consignor is responsible for the payment of the insurance costs. |
| Consignee is responsible for the payment of the insurance costs… | An indication that the consignee is responsible for the payment of the insurance costs. |
| Payment in advance of charges prior to delivery, usually by… | Payment in advance of charges prior to delivery, usually by shipper at point of origin. |
| Seller of goods makes payment to carrier for freight charges… | Seller of goods makes payment to carrier for freight charges prior to shipment. |
| The consignment is shipped on a service basis and there is no… | The consignment is shipped on a service basis and there is no freight charge. |
| A third party is identified as responsible for payment of… | A third party is identified as responsible for payment of shipping charges. |
| Customer is responsible for payment of pickup charges at… | Customer is responsible for payment of pickup charges at shipping point. |
| The freight charge for returning the container is paid by… | The freight charge for returning the container is paid by the supplier. |
| Charge Type: | |
| The total for items other than those primarily reported upon… | The total for items other than those primarily reported upon in the message. |
| Allowance is related to a line item. It can override a default… | Allowance is related to a line item. It can override a default allowance. |
Create Line Items
- Shipped Quantity is a mandatory field on every line of the shipment.
- Receiver Reference # is a mandatory field on every line of the shipment as a selectable list of values previously entered by the Consuming Partner into the planning schedule PIT data.
- If no value is provided in the Planning Schedule Quantity or by the Integrated Partner, or if it is not a PMI item, then choose N/A.
- For B2B or EDI/Flat File Suppliers, a blank field will show as N/A in the user interface.
- If no value is provided in the Planning Schedule Quantity or by the Integrated Partner, or if it is not a PMI item, then choose N/A.
- Mfg Line # is an optional field.
- 4000 character field comprised of 25 characters separated by commas.
- Serial Number is an optional field.
- 4000 character field comprised of 25 characters separated by commas.
Create Draft Shipments
At any time during the shipment creation process, you can select to save the shipment as a draft. Please note, if the shipment is not sent with 100 days, the draft shipment is removed from the system.
Shipment Cancellations
The Boeing Role, ERPLN_super_buyer_role is able to cancel a shipment from the Sent or Receipt Complete states. The complete shipment will be cancelled.
Once cancelled, shipments cannot be recovered back to the original state; hence this step should be performed with utmost caution.
For cancelled shipments, there is no validation on the shipment line items for the receipt quantity.